Job Summary:
The Sales Admin Logistics is responsible for providing administrative and logistical support to the sales department by ensuring accurate inventory monitoring, proper documentation, and efficient coordination of vehicle and stock movements. This role plays a key part in maintaining organized records, supporting sales operations, and ensuring the timely availability and delivery of vehicles in accordance with Toyota standards.
Key Responsibilities:
- Inventory & Stock Management:
- Monitor, record, and update vehicle inventory using MS Excel and inventory management systems.
- Track incoming and outgoing stocks to ensure accurate inventory levels and availability.
- Assist in reconciling physical inventory with system records and report discrepancies.
- Logistics Coordination:
- Coordinate vehicle movements, transfers, and deliveries in support of sales operations.
- Assist in scheduling and monitoring unit releases to ensure timely and accurate dispatch.
- Support coordination with drivers, suppliers, and internal departments when necessary.
- Sales Administrative Support:
- Prepare and maintain sales-related documents such as inventory reports, delivery schedules, and tracking logs/.
- Provide administrative assistance to the sales team to support daily operations.
- Ensure proper filing and documentation in compliance with company policies and procedures.
- Reporting & Compliance:
- Generate regular inventory and logistics reports for management review.
- Ensure accuracy, completeness, and confidentiality of records.
- Adhere to Toyota Iligan’s operational standards and internal controls.
QUALIFICATIONS:
- Must possess at least a Bachelor’s degree in any field.
- Experience in inventory, logistics, or stock management is an advantage.
- Proficient in inventory systems, including recording and monitoring using MS Excel and other inventory software.
- Strong attention to detail with excellent organizational skills
- Driving skills are an advantage, but not required
Note: This is a general job description. Specific responsibilities and requirements may vary depending on the actual role and level within Toyota Iligan.
